Basic Information

Location
NY NY 622 3rd
Posted Date
11-May-2022
Department
Editorial
Agency
Area 23
Job Number
29904
Job Type
Regular

Job Description

JOB SUMMARY
As a first-line supervisory position within the department, the Editorial Manager fulfills all of the functions of a Senior Editor with regard to account assignments in addition to overseeing the brands within his/her group and working with the Editorial Director to ensure adherence to departmental policies and practices.

ESSENTIAL FUNCTIONS
Proofreading
Maintains version control, ensures project file integrity, and verifies that requested changes have been accurately incorporated across rounds of project routing
 
Editing
Ensure correct spelling, grammatical accuracy, adherence to AMA/brand style, and consistency across brand deliverables
 
Compliance
Helps ensuring and enforcing compliance with OPDP/regulatory guidelines
 
Project Management
Ensure timely completion of projects in partnership with internal functions and in regards to editorial budget
 
Team Management & Development
Onboards new staff to ensure a smooth transition. Supervise direct reports and manage their performance reviews. Provide coaching and mentoring as needed.
 
Editorial Process
Works with Editorial management team to review, refine, and enforce all departmental and agency-level processes.
 
Staffing
Participates in interviewing and hiring process to ensure finding a right fit and talent.
 
Communication
Ensures daily communication to update internal team members on all aspects of projects
 
Fact checking
Verify factual information in projects vs supporting references

JOB DUTIES & RESPONSIBILITIES
• Fulfills core editorial functions on assigned accounts (copyediting, fact checking, proofreading).
• Accommodates multiple assignments and manages workload across assigned group effectively by monitoring work stream vs expected assignments and delegating across the team.
• Routinely conducts group meetings and one-on-ones with direct reports.
• Keeps Editorial Director informed concerning progress and challenges across group, both as needed and in weekly one-on-ones.
• Works with other Editorial Managers to coordinate coverage across department.
• Enforces OPDP/regulatory guidelines.
• Attends status/startup meetings as needed with brand editors to help evaluate workload and negotiate timelines.
• Helps editors in group to develop and maintain style guides for assigned accounts.
• Spot checks freelancers’/junior staff’s work.
• Mentors junior staff to ensure core editorial competencies are achieved and maintained.
• Works with new hires within group to ensure acclimation to agency process and assigned brands.
• With Editorial Director's approval, secures freelance support as needed.
• Provides training and guidance for direct reports.
• Maintains records on group’s performance and provides Editorial Director with individual annual performance reviews.
• Participates with Editorial Director in conducting direct reports’ annual performance reviews when appropriate.
• Serves as process/information resource for all new business initiatives (presentation decks, concepts, branding materials).

EDUCATION
Bachelors

LICENSES & CERTIFICATIONS
N/A

EXPERIENCE
5 years
Editorial experience in a pharma agency environment
2 years
Management experience
Prior launch experience

KNOWLEDGE & SKILLS
Proofreading
Can assist with proofreading assignments
 
Style Guidelines
Demonstrates knowledge of AMA guidelines

COMPETENCIES
Accountability
Demonstrates and communicates a high level of ownership and commitment to achieving result; Takes responsibility for one's own actions and decisions, and their consequences
 
Autonomy
Ability to perform all jobs in an efficient manner with little to no assistance from others
 
Conflict Management
Ability to overcome obstacles to cooperation to foster harmonious relationships.
 
Diplomacy
Courage to diplomatically voice unpopular opinions.
 
Articulation
Ability to articulate ideas
 
Composure
Maintains a calm demeanor under pressure.
 
Collaboration
Ability to work effectively in a team environment to build and foster collaborative environment
 
Efficiency
Ability to work quickly and efficiently in a fast paced environment.
 
Detail Orientation
Acute attention to detail, with an emphasis on consistency and continuity.
 
Flexibility
Possesses openness to different and new ways of doing things, in a variety or situations, and with variety of individuals or groups; Readily modifies, responds to, and integrates change with minimal personal resistance
 
Communication
Is attentive and shows interest in the subject; Expresses ideas clearly and accurately
 
Writing
Strong writing skills.

OTHER INFORMATION
Typical hours are 9:00am-5:00pm, but the position may require work beyond those hours, including after hours or weekends, as needed or directed.
Second Shift: Typical hours are 4pm–midnight, but the position may require work beyond those hours, including after hours or weekends, as needed or directed.
All candidates must complete brief copyediting and proofreading tests on site in conjunction with interview.




For U.S. Job Seekers It is the policy of IPG Health and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.
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